Privacy Policy
This policy explains what personal data Stichting Collegium Novum collects through collegiumnovum.eu and taaldecaf.collegiumnovum.eu, why we collect it, and how we protect it.
- Last updated:
- 10 November 2026
- Organisation:
- Stichting Collegium Novum (Netherlands)
- Contact:
- info@collegiumnovum.eu
What data we collect
We only collect the personal data you give us, plus anonymous website statistics.
- Mailing list (collegiumnovum.eu): your email address, your consent to this policy and the date you subscribed.
- Taaldecaf sign-up (taaldecaf.collegiumnovum.eu): your name, email address, phone number, the languages you want to practise, your consent to this policy and the date you signed up.
- Emails you send us: your email address and the contents of your message.
- Website statistics: anonymous, see “Analytics” below.
Why we use your data
- Mailing list: to send you occasional updates about our activities and services.
- Taaldecaf: to keep you informed about upcoming sessions, and to check requests to join our WhatsApp community against sign-ups, so that only participants join.
- Emails: to reply to your message and follow up on your request.
- Statistics: to understand how our websites are used and improve them.
Legal basis (GDPR)
- Consent: for the mailing list and Taaldecaf sign-ups.
- Legitimate interest: for replying to your emails and for anonymous website statistics.
How long we keep data
- Mailing list: until you unsubscribe.
- Taaldecaf sign-ups: until you ask us to remove them, and at most 24 months after you signed up.
- Emails: up to 12 months after our last contact.
- Backups may keep data for a limited time after deletion due to technical backup cycles.
WhatsApp community
Joining the Taaldecaf WhatsApp community is optional, and we never add anyone ourselves. You join with the invite link, and an admin approves your request.
Inside the community, WhatsApp (Meta) processes your data under its own privacy policy. Depending on your WhatsApp settings, admins and other members can see your phone number and profile.
Analytics
We use Umami, a privacy-friendly analytics tool that we host ourselves at stats.collegiumnovum.eu. It does not use cookies, does not store your IP address and does not follow you across other websites.
We only see totals, such as page views, country, device type and browser, and how often our forms are submitted. This data is not shared with anyone.
Who we share data with
We do not sell your data. Our websites and databases run on a server we rent from a hosting provider, which stores the data on our behalf.
When we start sending emails to the mailing list, we will use an email service provider and name it in this policy.
If a provider processes data outside the EU/EEA, we use appropriate safeguards (such as EU Standard Contractual Clauses) where required.
Cookies
Our websites do not use cookies.
Security
We take reasonable technical and organisational measures to protect your data, such as:
- Encrypted connections (HTTPS/TLS) for all our websites.
- Databases that are not reachable from the internet, with access limited to authorised people.
- Regular backups.
Your rights
Under the GDPR, you have the right to:
- Access: request a copy of your personal data.
- Rectification: correct inaccurate or incomplete data.
- Erasure: have your data deleted, including unsubscribing from the mailing list.
- Restriction: request limited processing in certain cases.
- Objection: object to processing based on legitimate interests.
- Portability: receive the data you provided in a structured format.
- Withdraw consent: at any time, by emailing us. This does not affect processing that happened before you withdrew it.
Contact and complaints
To exercise your rights or ask a question about this policy, email us at the address above. You also have the right to lodge a complaint with the Dutch data protection authority (Autoriteit Persoonsgegevens).
Changes to this policy
We may update this policy from time to time. We will post changes on this page and update the “Last updated” date.